Would you like a more relaxed stress-free wedding day? Consider hiring our Ladies Auxiliary volunteers!
We request you email your bridal rental coordinator with a list of your specific 'day-of ' needs 30 - 45 days prior to your reception. After reviewing your list she will suggest a modest donation amount which will range from $0.75 to $1.50 per guest.
Listed below are many great ways in which we can help with your event.
PRIOR TO YOUR RECEPTION
Can we meet your vendors the day of your reception? DJ - Cake Delivery - Bartender - Florist - Photo Booth May we pay vendors on your behalf? Payment can be placed in an envelope marked with your vendor's name and left with us the evening you decorate your hall.
Will you have candles for us to light? Trim all candle wicks to a 1/4" length as they will burn cooler and last longer. We can provide the lighters.
Is there electrical lighting for us to plug in? Please list all locations.
During warm weather months we have large pedestal fans which you may request in advance. These are especially nice to have running during your dance.
Is there a special toasting beverage we can set on ice for you? Please mark it "bride/groom toasting" so it will not get confused with other bottled beverages.
We unlock all guest entrances and turn on bathroom lights.
We adjust Cana lighting for you. Most brides request half lighting until the dance begins. At that time all lights other than decor lighting may be turned off.
We welcome and assist your guests while they are waiting for your wedding party to arrive. Black embroidered aprons are worn so we’re easily identifiable.
Ideas for other ways we can help prior to your guest arrival? Be sure to let us know!
DURING YOUR RECEPTION
**Appetizers**
Are you providing appetizers or snacks for your guests? May we set them out and replenish them as needed? Would you like us to leave appetizers for you and your attendants at your head table?
**Non-alcoholic Drinks**
Are you providing non-alcoholic drinks (tea, water, lemonade, pop) at a table other than the bar? Would you like us to assist at your beverage table? (We will serve your guests, ice-up cups, keep beverage dispensers full, refill your ice bucket)
Are you offering coffee to your guests? May we brew the coffee for you? Sugar, sugar substitute and stir sticks are provided with the rental of our coffee urn.
* *Cake**
Would you like us to cut & serve your wedding cake or assist a friend or family member with this? Will you have a special groom’s cake? If so, would you like it cut and served along with your bridal cake? Are you saving the top layer of your cake for your first anniversary? Would you like your cake cut and served in a specific way due to different flavors? If so, please let us know in advance. Would you like cake served to your head table following dinner?
Will there be wedding mints and/or nuts for us to set out and refill?
**Punch** May we mix and serve punch for you? Would you prefer it served after your cake is cut? If punch is not pre-mixed can you please provide us with a written recipe? Are you using an ice ring?
**Dinner Buffet**
The Ladies Auxiliary does not coordinate and prepare dinner buffets, however, we are happy to provide our assistance at your buffet line. We will serve or replace meat trays, breads, side dishes and beverages. Please list the menu items you are planning to serve.
We will tear down your buffet line; wash and dry all containers and serving supplies. We will refrigerate any leftovers in the take home containers you have provided such as Ziploc baggies, aluminum pans, and plastic containers.
We tidy the kitchen. Please bring a roll of paper towels, dish soap, washcloths and drying towels for us to use.
**Clearing Guest Tables**
We remove and dispose of used plates, cups, utensils and paper items. Generally, we make 2 or 3 rounds at half hour intervals directly following your dinner.
**Wedding Toast**
Will a toasting beverage be served to all your guests? We are most happy to assist.
**Trash**
Trash removal is provided by our janitors. If trash liners become full before your reception is over we will be happy to replace them with new ones. Liners are provided by our St. Francis janitors.
Ladies hired from the Auxiliary will leave approximately an hour after your dance begins. Your bridal rental coordinator will return at a predetermined time to begin to gather up your rental items. We would greatly appreciate your help with tear down of any skirted tables, tulle/lights and backdrops . Help with bagging all guest tablecloths and chair covers is also requested.
Please visit with us if you have other needs we've not mentioned. We’re always open your suggestions!
Thanks for allowing us to serve you! Please know all your donations are given to the Ladies Auxiliary treasury and later used for purchases needed at our church.